Distribution and wholesale ERP with a portal your dealers actually use
Party-wise pricing, credit limits, dealer self-ordering and route-wise delivery, connected to stock and GST.
Distribution & Wholesale ERP by LKR Code Orbit, in short
LKR Code Orbit builds distribution and wholesale ERP for Indian distributors, super-stockists and B2B traders: a dealer ordering portal, party-wise price lists and schemes, credit limits, route-wise delivery sheets, sales-rep tracking and GST billing. Scoped per business on a one-time fixed quote, live in 4 to 8 weeks, with sales-rep and dealer mobile apps on the same records.
What is a Distribution & Wholesale ERP?
A distribution ERP manages the business of buying in bulk and selling on credit to many parties: price lists per party, credit limits and ageing, order taking, route-wise delivery and collection, stock and GST. LKR Code Orbit builds distribution ERP with a self-serve ordering portal, so dealers and retailers place and track orders without calling your office.
Problems we see every week
Orders by phone and WhatsApp
Every order is typed in again by someone in the office, and mistakes reach the invoice.
Credit runs away
Parties keep ordering past their limit because outstanding is checked only when someone remembers.
Price-list errors
Different parties get different rates and schemes, and the wrong one is applied.
Delivery planning on paper
Routes and delivery sheets are made by hand every morning.
How it works
Wholesale order cycle
- 01
Dealer orders
Through the portal, sales rep app or office.
- 02
Credit check
Limit, overdue and ageing checked automatically.
- 03
Pick & invoice
Party-specific price and scheme applied.
- 04
Route delivery
Route-wise delivery sheet and e-way bill.
- 05
Collect
Payment against invoice, ledger and ageing update.
Distribution ERP
- Dealer portal
- Price tiers
- Schemes
- Credit limits
- Route sheets
- Stock
- Collections
- GST & e-way bill
What the Distribution & Wholesale ERP includes
Dealer and retailer portal
Parties log in, see their price list, place orders, and download invoices and ledgers.
Tiered pricing and schemes
Distributor, wholesaler and store tiers with their own rates, discounts and schemes.
Credit control
Credit limits, overdue blocking and ageing reports per party.
Route-wise delivery
Delivery sheets grouped by route or area, with proof of delivery.
Sales rep tracking
Orders, collections and targets per sales representative.
Accounts and GST
Party ledgers, receipts, GST invoices and e-way bills from the same records.
Before and after
Phone orders + billing software
- Orders re-typed from WhatsApp
- Credit checked after dispatch
- Price mistakes found by the customer
- Delivery sheets written each morning
Distribution ERP
- Dealers order themselves through a portal
- Credit checked before the order is accepted
- Right price and scheme applied automatically
- Route-wise sheets generated from orders
Distribution & Wholesale ERP from LKR Code Orbit vs Tally, Odoo and legacy ERP
What distributors & wholesalers ask us to compare before choosing: customisation, licensing, WhatsApp reporting and who supports the system.
| LKR Code Orbit custom ERP | Tally / Busy | Odoo / Zoho (SaaS) | Legacy or enterprise ERP | |
|---|---|---|---|---|
| Customisation | Built around your process; modules kept, removed or built new on the same records | Accounting-first; extras via TDL add-ons | Configurable within product limits; custom modules cost extra | Possible, through long consulting cycles |
| Licensing | One-time project fee with a fixed written quote; no per-user charge | Annual subscription per licence | Per-user monthly fee that grows with headcount | Per-user licence plus annual maintenance |
| WhatsApp reporting and alerts | Built in: daily owner summary, dues, dispatch and expiry alerts | Not built in | Paid add-ons or third-party tools | Rarely available |
| Shopify, marketplace and courier sync | Native: Shopify, Amazon, Flipkart, Meesho, Delhivery, Shiprocket, GoKwik | Third-party connectors | Connector apps, often extra | Custom middleware project |
| GST, e-way bill, e-invoice | From live records; GSTR-1 and GSTR-3B data, e-way bills via government API | Yes, core strength | Via India localisation | Yes, after configuration |
| Industry fit | FMCG batch and expiry, FIFO costing, diamond price masters, textile job work, dealer portals | Generic | Generic, industry apps vary | Deep but expensive |
| Support | Direct from the founders who built it, on WhatsApp | Dealer or partner network | Ticket queue or partner | Implementation partner |
| Go-live | 4 to 8 weeks for most scoped projects | Days | Weeks to months | 6 to 18 months |
| Data ownership | Your own database, nightly off-site backup, Excel export of any table | Local data files | Vendor cloud | Vendor or on-premise |
Proof, not promises
Numbers from the Work page, and capabilities already shipped on live client systems.
- live systems in production
- 13+
- ERP, Shopify and web platforms running for clients in Surat and across India
- custom ERP systems
- 5+
- FMCG manufacturing, Ayurvedic food, diamond jewellery and CAD studio ERPs
- Shopify stores and apps
- 8+
- D2C food, dairy, skincare, cookware, neon decor and luxury jewellery
- founders you talk to
- 4
- The people who quote the project write the code and answer on WhatsApp
- Multi-tier diamond price masters by carat range, shape, cut, colour and clarity, plus multi-stage labour masters (Excellent Jewels, Surat)
- Jewellery CAD, SET and 3D-render approval pipeline with a client sign-off portal (Maulshree Studio)
- FIFO batch costing with recipe/BOM masters and moisture-loss adjustment for food manufacturing (Mukhras Food Products)
- Shopify and Amazon order sync into one stock ledger with 1-click bulk Delhivery AWB booking
- Dual-warehouse stock synced to Shopify with batch and lot traceability (Samsiddhi Naturals)
- GoKwik 1-click checkout, subscriptions and pin-code delivery slots on Shopify (A2 Origins)
Scoped to your business, quoted up front
We start from a working ERP, keep the modules you need, remove the rest and build what is missing. You get a written scope and a fixed quote. How we work
Distribution & Wholesale ERP: frequently asked questions
What is a distribution ERP?
Software for distributors and wholesalers that manages party-wise pricing, credit, orders, stock, delivery and collections along with GST accounts in one system.
Can dealers place orders themselves?
Yes. Each dealer, wholesaler or store gets a portal login to see their prices, place orders, and track invoices and outstanding.
Can the ERP stop orders from parties over their credit limit?
Yes. Orders from parties above their limit or with overdue bills can be blocked or sent for approval.
Is this suitable for FMCG distributors?
Yes. It pairs with batch and expiry tracking for FMCG stock. See FMCG distributor management.
Is this ERP affordable for a small business or a low budget?
Yes. The ERP is scoped to your size: a small unit starts with the three or four modules it needs and adds the rest later, on a one-time fixed project fee with no per-user charges. Because it starts from a working ERP core, you are not paying for a build from zero. See affordable ERP and CRM for small businesses and what drives custom ERP cost.
Related guides
Sales-rep and dealer ordering apps for manufacturers in Gujarat: what to build first
How a sales-rep order app and a dealer portal app work for chemical, pharma, FMCG and engineering manufacturers in Surat, Ankleshwar, Bharuch and Vadodara: the screens that matter, offline sync, ERP and Tally integration, cost drivers and a rollout plan.
FMCG distributor management: primary sales, secondary sales and dealer portals explained
How FMCG brands manage distributors, super-stockists and retailers: primary vs secondary sales, price tiers and schemes, credit control, dealer ordering portals and what to automate first.
How much does a custom ERP cost in India? What actually drives the price
Why ERP quotes vary so much, the six factors that decide the price of a custom ERP in India, and practical ways to keep cost down without buying the wrong system.